Freedom of Information

The Freedom of Information Act 1982 (the FOI Act) gives people the right to access documents held by Victorian government agencies. 

The FOI Act has four main functions:

  1. To provide a general right of access to documents;

  2. To enable individuals to amend incorrect documents about them held by government;

  3. To provide rights of appeal in relation to the previous two functions; 

  4. To require agencies to publish certain details about themselves and their functions. 

For more information about the FOI Act and procedures see OVIC's website.

Documents Available Outside Freedom of Information

Many of Councils documents are available to the public via Council's website. Before submitting an FOI Application it is recommended that you view our documents available on our Policies, Plans, Strategies and Documents page on our website.

How to make a Freedom of Information Request

All requests for access to Council documents under the FOI Act must be in writing (this can be via email, letter or using the Freedom of Information Application Form(PDF, 115KB)), accompanied by the application fee and provide such information as is reasonably necessary to enable the documents to be identified. Before making an FOI request it is recommended that you speak with Council’s Freedom of Information Officer on (03) 5461 0670.

Requests must be for specific documents or a defined group of documents. Your request must include key details, such as a date-range for the documents you seek access to. Your request will be interpreted literally, so avoid phrases such as “all documents relating to” because it may result in you being charged for, and receiving, documents which you were not after. If your request is not clear, clarification will be sought by Council.

Please lodge your Freedom of Application form using one of the methods below and attention it to Megan Kruger, Manager Governance Property and Risk:

In person

Email

Post

 Central Goldfields Shire Council

22 Nolan Street

Maryborough VIC 3465

mail@cgoldshire.vic.gov.au

PO Box 194

Maryborough VIC 3465

Fees and Charges

There is an application fee of $29.60. In accordance with Section 17(2B) of the FOI Act, you may ask for the application fee to be reduced or waived. If you apply for the application to be reduced or waived please supply evidence that payment would cause you hardship (e.g. Health Care Card or Pensioner Concession Card or other documentation).

Search and access charges, allowable under the FOI Act and Regulations, are also applicable to each application.

Services

Fees & Charges

Search Fees

$22.20 per hour or part thereof

Photocopy Fees - A4 black & white

20 cents

Supervised inspection of documents

$22.20 per hour to be calculated per 1/4 hour or part of a 1/4 hour, rounded to the nearest 10 cents

Other Charges - including transcription and colour copying

Reasonable cost incurred by the agency

Exemptions

Not all documents requested will be able to be provided. Documents may be exempt under the FOI Act. Common exemptions are:

  • Internal working documents

  • Law enforcement documents

  • Documents attracting legal professional privilege, such as legal advice

  • Documents affecting personal privacy

  • Material obtained in confidence (but not business, commercial or financial information)

  • Documents relating to trade secrets (both of Council and external entities)

How to Request a Correction of Your Own Personal Information

All requests to correct you own personal information held by Council must be in writing and specify how the information is incorrect.

No charges apply to request a correction of your own personal information.